ORR Will No Longer Use SharePoint or Teams After November 30.

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We will no longer be using SharePoint or Teams after November 30, 2021. I wanted to provide you with some information regarding our transition plan from SharePoint and Teams to Google Docs and Google Meet. I also included some background information for those of you who are interested in the why.

Where is the information going?

We have identified all of the SharePoint sites and Teams currently in use by the ORR Corporation. We have 826 SharePoint sites with 536 Teams. Many of these sites and Teams have been abandoned or were never used, and some belong to ORR Safety. Of the remaining sites and teams collections, we are migrating any files stored in those locations to Google Shared Drives.

While we are able to successfully transfer the files and lists, the conversations are a different story. Microsoft uses a proprietary process that does not work with conventional chat conversations. We are continuing to look for solutions, and we have reached out to some vendors to assist with this part of the process, but we may just have to be satisfied with either losing the conversations altogether or settling for a series of screenshots. While this will be a substantial inconvenience to some Teams, most associates have indicated that the conversations were a critical part of the project during implementation, but that there is little value in having copies of that information today. 

How will I get access to the files?

Once we have moved all of the data, we will “share” those files with the Team members who originally had access to them. They will appear in your Google Shared Drives.

If you need access to files from a current project, you can contact us on the “SharePoint and Teams Channel” Space with any specific questions or requests. Spaces can be found on the left sidebar of your Gmail, where Chat and Meet are also located.
Can I use Teams or SharePoint today?

Feel free to review or download any files or lists you need, but please do not add new files or data to the sites or channels. You will begin to notice shortly that the sites and channels are no longer available.

Furthermore, we have transferred files over to their new location. If you add new files, they may not appear in the shared drive. We will attempt one more migration during the next few weeks, but once November is over, so are SharePoint and Teams. 

Background information

The reasons we elected to migrate from Microsoft to Google have to do with our desire to position the company for growth and success. As such, we have made a commitment to the following:
  • Adoption of open standards
  • Selection of applications and software that contain the best value for our company
Today, Teams is slowly gaining market share in the world of collaboration, adding about 4%-5% of their user base each year. But companies are migrating to Google at a fast rate, and today they own about 22% of the market, while Microsoft is positioned around 14%. 

To position our company for the best growth possible, we want to make sure we are using open standards whenever possible. Furthermore, Google collaborates and cooperates with many other platforms - it maintains open standards. Microsoft continues to use proprietary solutions and does not collaborate well with other environments. Their primary reason for this is profit - as long as they own the standard, they can charge a premium for it. Microsoft makes good products, but they are too expensive and don’t talk well to others. That is why we want to follow suit with many other companies in the American marketplace today and adopt open standards. Not only does this position our products for growth, but these types of systems also offer better value for the necessary investment.

About the AuthorBruce Aldridge

Bruce is the Vice President of Information Technology and ePMO for ORR Corporation.